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28 November 2006

Wanted: Information Management Officer (New York)

Category: Job Openings

Job title: Information Management Officer, P-3
Institution: United Nations
Location: New York, NY
Deadline: 19 December 2006
Note: Priority consideration will be given to internal candidates and candidates who have passed a competitive examination.
Contact: staffing @ un.org
Website


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Information Management Officer, P-3
DEADLINE FOR APPLICATIONS: 19 Dec 2006
DATE OF ISSUANCE: 18 Oct 2006
ORGANIZATIONAL UNIT: Office of Central Support Services
DUTY STATION: New York
VACANCY ANNOUNCEMENT NUMBER: 06-IMA-DM OCSS-410998-R-NEW YORK

Priority consideration for vacancies at the P3 level will be given to internal candidates and candidates who have passed a competitive examination.

Remuneration
Depending on professional background, experience and family situation, a competitive compensation and benefits package is offered.
More Info
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Responsibilities
Under the overall supervision of the Chief of the Archives and Records Management Section, Commercial Activities Service, Facilities and Commercial Services Division, the Information Management Officer reports to the Chief of the Records Information Systems Unit. Within limits of delegated authority, the incumbent will be responsible for the following duties: provide advisory services on recordkeeping practices including needs and business process analysis, especially with regard to electronic records; participate in recordkeeping improvement projects, contributing to feasibility studies, systems analysis, design, development and implementation; develop training materials and user manuals; develop retention schedules for records of United Nations offices to meet recordkeeping accountability requirements; contribute to the Section’s policy and guidance development in information management fields, including information disclosure, access policy, policies relating to digital records, etc.; liaise with other recordkeeping stakeholder groups. Perform a range of administrative duties in the areas of personnel management, contract management, budget and finance management and reporting, and other duties as assigned.

Competencies
Professionalism - Proven conceptual, analytical and evaluative skills and ability to conduct independent research and analysis to identify and assess issues, formulate options and make conclusions and recommendations. Planning and Organising - Ability to establish priorities and to plan, coordinate and monitor own work plan and that of others under his/her supervision. Technological Awareness - In-depth knowledge of relevant technology and its application to archives and recordkeeping. Commitment to continuous Learning - Willingness to keep abreast of new developments in the field. Communication - Demonstrated ability to write in a clear and concise manner and to communicate effectively orally. Ability to prepare reports, formulate positions on issues, articulate options concisely, make and defend recommendations. Teamwork - Demonstrated interpersonal skills and ability to establish and maintain effective working relations with client groups.

QUALIFICATIONS

Education
Advanced university degree (Master’s degree or equivalent) in archives and records management or information science, information systems, social science (history or international relations) or related field. A first level university degree with a relevant combination of academic qualifications and experience in records management or information science, including records in electronic media, or other related area may be accepted in lieu of the advanced degree.

Work Experience
A minimum of five years of progressively responsible experience in archives, recordkeeping or information management functions. Experience with digital recordkeeping systems is required. Experience at the national or international level desirable.

Languages
English and French are the working languages of the United Nations Secretariat. For this post, fluency in oral and written English is required; knowledge of second official UN language is an advantage.

Other Skills
Comprehensive knowledge of the Organization’s usage of information management and related information systems, policies, procedures and practices required.

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8) . English and French are the two working languages of the United Nations Secretariat. The United Nations Secretariat is a non-smoking environment.

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.

PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED.

How to apply

All applicants are strongly encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. Because applications submitted by United Nations (UN) staff members are considered first, provided the eligibility requirements set out in ST/AI/2002/4 are met and the application is submitted in a timely fashion, staff members should apply within 15-day or 30-day mark.

Online applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please go to “My UN” page and check the status of your application by clicking on “View Application History”, and resubmit the application, if necessary.

1. To start the application process, applicants are required to register by opening a “My UN” account. Go to Login, and Register as a User. Fill in the form and choose a User Name and Password.

2. After opening the account, applicants may apply for vacancies using the Personal History Profile (PHP) provided. Once the PHP has been completed for a particular vacancy, it can be saved and used for future applications. The PHP may be up-dated, when necessary, for future applications.

3. In completing the PHP, please note that all fields marked with an asterisk must be completed.

4. UN staff members must submit scanned copies of their two latest Performance Appraisal System (PAS) reports at the time of application to the appropriate Human Resources Office (HRO)/Personnel Office (PO) to the email address below, clearly indicating the vacancy announcement number. In case you have no access to the digitizing equipment, please submit hard copies of the two latest PAS reposts to the relevant HRO/PO via fax.

E-mail: staffing@un.org,

Fax: 1-917-367-0524

Please see the Frequently Asked Questions, if you encounter problems when applying.

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